Administrative Asst Jobs at University of Rochester in Nordwood Group, Uva Province

Published 10 months ago

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University of Rochester company opens jobs for Administrative Asst positions in the Uva Province region. The type of work we provide is Full-time.

The criteria for the employees we need are having Administrative skills with Entry level experience, as well as employees who are honest, disciplined and responsible.

The estimated salary offered by this company is quite competitive around රු. 14,000 - රු. 45,000 (per month). However, the salary can go up or down depending on the company that decides it.

The Headhunters company itself is engaged in Higher Education, of course if you are interested in applying for this company, you can register immediately.

Job Information

Company:University of Rochester
Position:Administrative Asst
Region:Uva Province, Nordwood Group - Uva Province
Job Function:Administrative
Seniority Level:Entry level
Employment Type:Full-time
Industry:Higher Education

Job Description

Opening

Full Time 40 hours Grade 051 URMFG Executive Office c

Responsibilities

Job Summary

With general direction and considerable latitude, serves as assistant to the Director of Ambulatory Care and the Portfolio Manager of the APP Optimization Project team. Will provide support to the COO of URMFG (Executive Sponsor on the APP Optimization project), the Portfolio Manager, and Department project teams in scheduling project related meetings. Will be responsible for assisting with various administrative tasks, ensuring smooth project operations, facilitating effective communication among team members on various projects

The Administrative Assistant maintains a positive service orientation while interacting with departments, senior leadership, clinical chairs and chiefs, faculty, and co-workers in resourcefully accomplishing objectives and goals. The Administrative Assistant will demonstrate full support for Director of Ambulatory Care and the APP Optimization Team including the coordination of multiple enterprise level projects.

Key Functions And Expected Performances

Reports directly to the CMIO and provides administrative support to the CMIO and Enterprise Informatics Team as well as the AMD for Patient Engagement.

35%

  • Manages time and calendar for CMIO and AMD, choosing and/or recommending among competing demands on time, and refers matters to be handled by others.
  • Provides scheduling support to the CMIO and Enterprise Informatics Team, AMD and the Project Manager to support the work of various enterprise wide task forces and project teams.
  • Represents leaders in contact with other University leaders, external agencies and corporations, relaying and anticipating senior leadership instructions, preferences, and concerns. Assures CMIO and AMD are informed of decisions.
  • Anticipates needs and produces or obtains background materials for decision/conferences/meetings. Independently compiles, edits, and reviews relevant materials and electronically disseminates reading and other preparatory materials prior to meetings and presentation materials for use during the meetings. Attends and distributes minutes to the participants of various committee meetings. Has overall responsibility for integrity of data and quality of finished product being received by participants.

25%

  • General support to CMIO and the Enterprise Informatics Team, AMD and Project Manager included to but not limited to
    • Attending meetings, take notes, distribute minutes and follow up on action items
    • Assist with project management duties associated with different initiatives, including preparing Power Point presentations, Visio workflows, timelines
    • Prepare communications, such as memos, emails, invoices, reports and other correspondence
    • Write and edit documents from letters to reports and instructional documents
  • Processes invoices and expense reports.

25%

  • Plans and makes all administrative arrangements for meetings and special events, including meeting facilities and equipment. Responsible for all administrative arrangements for various events which require extensive travel, registration and hotel accommodations.
  • Composes and signs correspondence. Compiles, edits, and assures accuracy of all materials for reports, correspondence, publications, and presentations. Responsibility for review, prioritization, and triage of internal and external correspondence, communication and inquiries.

15%

  • Under general direction as to policies and priorities, manages all administrative functions for office including the management, progress and completion of incoming and outgoing deadlines.
  • Manages all administrative records, files, and reports including but not limited to: documents, contracts, and personnel files.
  • Responsible for space, supplies and inventory. Maintain equipment listing, recommend replacement as required. Maintain budget files and prepare summary reports to senior leadership as needed.
  • Ensures office compliance with standard policy and procedures. Conducts fact-finding and composes responses to non-routine inquiries.
  • Supervises support staff as assigned.

Other duties as assigned.

Background Expectations:

  • Excellent organizational and problem-solving skills
  • Excellent communication skills
  • Excellent customer service skills
  • Ability to work in a team setting with all levels of management and staff
  • Working knowledge of Microsoft Suite (Word, PowerPoint, Excel)

Minimum Requirements:

  • College graduation or an equivalent combination of experience and training and 1 year of relevant experience.
  • 1 year of relevant, executive level administrative experience

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Benefit

  • gain experience
  • taught first
  • Get bonus if overtime

Job Application Information

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Company Information

University of Rochester

Industry: Higher Education

The University of Rochester is a private research university located in Rochester, New York. Founded in 1850, it is one of the country’s top-ranked universities, with an expansive campus, research opportunities, and a commitment to excellence in teaching and learning. The university offers more than 200 undergraduate majors and around 2,00 courses across departments, with 70 research centers and institutes and around 50 interdisciplinary programs. The university is also home to the renowned Eastman School of Music, one of the world’s leading music conservatories, as well as the prestigious Medical Center and the Goergen Institute for Data Science.

The University of Rochester is well-known for its vibrant student life, which includes over 400 clubs and organizations, 20 sport teams, and a wide array of extracurricular activities. It is consistently listed as a great college town, with several theaters, restaurants, boutiques and other amenities. With its emphasis on collaboration and innovation, the university is deeply committed to its mission to create an academic environment that is both diverse and inclusive.

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